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Open Access Publishing Support: UC Publication Management System

UC Publication Management System

The UC Publication Management System (UCPMS) is available to Senate Faculty and non-Senate UC Employees to assist UC authors covered by UC open access policies. It is an automated system that assists faculty members with collecting and managing their published works in one place for deposit into eScholarship, UC's institutional repository. The UCPMS is an easy way to participate in the UC Academic Senate Open Access Policy adopted on July 24, 2013. Publications uploaded to the UCPMS appear in eScholarship. Adding your manuscript to eScholarship significantly increases the reach and impact of your research and fulfills the terms of the UC Open Access Policy. 

Currently, only Senate Faculty members have UCPMS accounts. There are plans to roll out accounts to employees covered under the UC Presidential Open Access Policy, adopted on October 23, 2015. The California Digital Library administers the UCPMS, but you can receive local assistance using the system by emailing

How it Works

The UCPMS harvests publications by UC authors from bibliographic systems, like the Web of Science disciplinary databases, PubMed, arXiv, and others. The system then sends you an email notification requesting that you log in and verify the publication's authorship(s). When you claim an article as yours, the system will prompt you to upload your manuscript's final, post-peer-review version. Articles uploaded via the UCPMS will appear in eScholarship, UC’s open access repository. Each article will receive a permalink, proper citation information, and usage statistics. 

Frequently Asked Questions

Can I delegate someone else to manage my publications?

You can appoint another person to manage your publications as your delegate by completing the UC Publication Management: Delegate Request form

Some of the items in my pending queue are not mine. What can I do?

If you see publications that weren’t authored or coauthored by you, adjust your search settings by going to and selecting Menu > Manage > Search Settings. You can adjust name variations, institutions, start dates, keywords, and the journals you publish in. More details are located at Too many wrong publications? Too few? 

Why should I connect my ORCID iD to my UCPMS account?

When the UCPMS is synced to your ORCID, it allows for automatic updates and a more accurate means of locating publications by you. When the system asks you to claim or reject publications, you will see fewer publications in the list by researchers with the same name as you. For more information about ORCID, see the Library’s ORCID Guide. For detailed information about ORCID and the UCPMS, refer to Connect your ORCID iD and write publications to ORCID.

How do I correct errors in the article metadata or citation information?

To correct errors in the UC Publication Management System and eScholarship, you must make a manual record and amend the data directly; your UCPMS campus contact must approve that record. Once you have corrected the data, email to process the correction. See Fix incorrect titles, author order, and other metadata for detailed instructions.

For additional assistance, see UCPMS Documentation and FAQs or email

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