In order to work collaboratively with others using Zotero, each person in the group should:
The answers to the questions on the previous tab should help guide you in deciding who should be the group owner. It is also important to understand that the storage requirements for a Zotero group count against the storage quota of the group owner.
For this reason, consider this advice from the Zotero website documentation about setting up an Zotero account just for your group:
If this is a group for a team, lab, or organization, we recommend setting up a separate account for the team to function as the owner of the group, with at least two people knowing the login information. This way, you will not be locked out of the group if the group owner were to leave the team or organization.
You might want to consider creating a Gmail account specifically for the group. This account can be used to create the group Zotero account, and for storage of Zotero attachments. If you do this, be sure that multiple members of the group have the ID and password of both the Gmail account and the Zotero account. You will also need to give all group members access to both the Zotero group and the Google Drive folders or files.
Transferring Ownership: If you need to transfer the ownership of the group to a different member, go to the "Group Settings" tab for the group on the Zotero site. There is a transfer tool on the lower right-hand side of the page. This is also where you can delete a group if it is no longer needed.
You can initiate the creation of a Zotero group either from the desktop client or on the Zotero website. However, if you begin from the desktop client you will just be redirected to the Zotero site.
Next, choose the settings for your group. See the box below.
Once you have created your group, there are three screens through which you can control the settings for the group.
On this screen you can edit:
On this screen you manage:
On this screen you can control: